Volunteer Signups for Coordinator Position Opportunities will be available on March 1st when you register a swimmer. If you are interested in a specific coordinator position or have volunteered in a particular position in the past, please contact the team reps at [email protected].
Volunteer positions for meets will be available as meets are posted.
If you are unsure whether you can meet your volunteer hours, please reach out to the team reps and the volunteer coordinator before paying the $500 opt-out fee. Team reps and coaches want your TIME, not your money. Many tasks can be done from home, outside of practice, and at swim meets, which greatly help the team.
Head Volunteer Coordinator Opportunities
Team Representative - Andre Passos and Rebecca Metcalf
Team Reps are responsible for managing and coordinating activities for the swim season. Tuckahoe team reps attend NVSL meetings throughout the year, work with the coaching staff to determine practice and event schedules, ensure key volunteers are in place for all positions, and make decisions as necessary to keep the team running efficiently. The reps coordinate major meets (Relay Carnivals and Divisionals) with other division reps. For both A and B meets, the reps ensure that the necessary preparations, supplies and volunteers are ready at the start of the meet; the team rep also signs official score sheets to certify acceptance of A meet final results. The reps also work with and consult the coaching staff, the pool board, and staff on all matters as necessary related to swim team operations. Team Reps are the primary point of contact for the team.
Treasurer - Jen Nielsen
Tracks all income and expenditures for the swim team, some of which include registration fees, sportswear purchases, fun Friday purchases, and several little items that no one else would ever notice. Turns around tons of reimbursements for team-related expenses quickly and accurately. Goes above and beyond all things bookkeeping.
Data Coordinator - Cheryl Ryan
Data Coordinator collects, organizes, and disseminates all meet results and times. Managing this process is the "nuts and bolts" of competitive swimming, allowing our swimmers to track their progress and our coaches to construct their meet sheets. Thank you to Cheryl Ryan for assisting our team as Head Data Coordinator.
Directory Coordinator - Jennifer Poole
The Directory Coordinator oversees the editing, formatting, printing, and distribution of our Directory. The Coordinator may also solicit advertisers to offset production costs.
Saturday Meet Volunteer Coordinator
A successful and smooth Saturday meet requires a significant number of volunteers. The Volunteer Coordinator helps ensure that all required volunteer slots are filled with trained and experienced volunteers.
Monday Meet Volunteer Coordinator
Monday night meets often feature over 300 swimmers competing in multiple events. A very large number of volunteers is required to ensure the meet runs smoothly and efficiently. The Volunteer Coordinator helps ensure that all required volunteer slots are filled with a mix of experienced and new volunteers to promote training.
Potluck Coordinator - Kory Brown
Friday Night Potlucks are an important (and fun!) aspect of our swim team, providing dinner and socialization for the whole family. The Coordinator establishes the weekly menu theme and recruits volunteers to assist with set-up and clean-up.
Awards Coordinator - Kayleen Gloor, Ana Florez
Swimmers can earn ribbons at each meet, and trophies and other awards are presented at the Tuckahoe Ball. These mementos are great positive reinforcement for the hard work and achievement of our swimmers. The Awards Coordinator works with our Data Collector, Table Workers, and Coaches to coordinate all such awards. The Awards Coordinator also manages the collection of donations from families and the purchasing of coach gifts for the end of the season.
Tuckahoe Ball Coordinator - Molly Bartkowski
The capstone of our season is the Tuckahoe Ball, where kids and parents dress up and dance the night away. It is our awards banquet and end-of -the-season party all in one.
Senior Gifts Coordinator - Katherine McManus
Plans and purchases gifts for Tuckahoe's graduating seniors. Plans Senior Day (usually last Saturday home meet) with Team Reps and announcer. Coordinates senior bios with parents for publication in the Senior Day meet sheet.
Pancake Breakfast Coordinator - Nick and Rebecca Metcalf
Help organize our annual pancake breakfast at the snack bar. This special morning helps kick off the kids’ summer vacation with a poolside breakfast.
Picture Day Coordinator -
We need an individual to organize swimmers and photgraphers for photo-day, and also assist with distributing photo packages once they are returned from the photographer.
Photographers - Curtis Cota-Robles
Our pool is the perfect backdrop to a summer of fun. Please help by shooting your best photos and sharing them with the team. Your help is also needed for our end of the season photo montage at the Tuckahoe Ball. Multiple volunteers are needed in order to get photos from events, Black and Gold meet, Monday night meets, Saturday meets, practices, etc.
13 & Over Progressive Dinner Coordinator - Alixandria Lapp, Julie Lopez
The progressive dinner is a hit with our older swimmers. This event gives all 13&Over swimmers the chance to socialize outside the pool, bond as a group and just have fun. The coordinator will be responsible for recruiting hosts for each course (appetizers, main course and dessert), create a signup for families to donate food, and reserve the bus to take the swimmers and coaches from house to house.
8 & Under Fun Friday Activity Coordinator
On Friday mornings, volunteers host a new and fun event for our youngest swimmers. Please volunteer with a friend to organize such an activity at the pool immediately following the Fun Friday Cheers.
9-12 Swimmer Fun Friday Activity Coordinator
Please help us organize a mix of activities that are fun for our 9-12 year-old swimmers on Friday mornings to help encourage team building and friendship.
Meet Volunteer Opportunities
Every swim meet requires a LARGE number of volunteers. As a general rule of thumb, we ask that at least one member of your family volunteers at half the meets in which your children compete. The following volunteer positions needed for meets are ranked from the least to greatest amount of experience required. Please select a position that you will be comfortable doing but don’t be afraid to try a new job when the opportunity arises!
If you would like to become an official or need to update your training, contact Bert English at bert/[email protected] for more information on volunteer officials. Several training sessions will be available in June.
Home Meet Set-up and Take-Down
This is an “all-hands-on-deck” job. Volunteers move deck furniture, set up tents, hang signage and prepare the pool area for the meet. Strong backs encouraged but not required. For Saturday Home meets, there are two timeslots. The preliminary set-up is on Friday night beginning near the end of the Potluck Dinner and the Final Set-up is on Saturday morning immediately before the warm-ups. For Monday night home meets set-up is between 4:00 - 5:00 pm before warm-ups. Take-down is done immediately following the last race. Volunteers must stay until the job is complete and the team representative or volunteer coordinator has dismissed you. No experience required.
Marshals
The Marshal is in charge of keeping walkways clear, as well as crowd and noise control. Both home and away teams provide Marshalls. Marshaling is generally straightforward work with a good view of the action. You will need to remain standing and alert at your station while on duty. Marshals must be on duty starting when swimmers enter the pool for warm-ups until the last race is complete. No experience is required. Must wear a white shirt and blue shorts/skirt.
Runners
Runners help walk swimmers and time cards around the pool. You will have a great view and remain active the whole meet. Two runners are needed for all meets. No experience required. Must wear a white shirt and blue shorts/skirt.
Clerk of Course
The Clerk of Course organizes the swimmers for each event, seating them in order and dividing out swimmers into heats, if necessary. Both home and away teams provide clerks. This job requires you to stay on your toes, but it can be fun and entertaining to interact with the swimmers. Clerks help the meet run smoothly and without delay. It is important to be supportive and encouraging to our swimmers while clerking, but also remain in control and alert. We may need as many as three clerks for the duration of the meet. Experience is encouraged, but not necessary. Must wear a white shirt and blue shorts/skirt.
Timers
A large number of timers are essential to every swim meet. Both home and away teams provide timers. Three timers are needed for every racing lane, plus alternates & substitutes. This job requires attention, focus, and a fast finger. You will have the best view on the deck. The Black and Gold meet and Monday night meets are a great time to learn with on-the-job training. Please do not volunteer to time a Saturday meet unless you have some experience. Must wear a white shirt and blue shorts/skirts.
Data Assistants
Data Assistants support and help the Data Coordinator collect and report racing results. Experience preferred. Please discuss volunteering with the Data Coordinator in advance. Must wear a white shirt and blue shorts/skirt.
Table Workers
Table Workers perform a critical part of the swim meet by sorting time cards, verifying times, and preparing ribbons. They work closely with the Data Assistants to manage all the information coming in from each event. Experience preferred. Please discuss volunteering with the Table Chief in advance. Must wear a white shirt and blue shorts/skirt.
Chief Timer
The Chief Timer is in charge of all timing and recording of swimmers. The swimmers depend on the Chief Timer to ensure the timers provide an accurate record of their performance. Training Available. Experience Required. Must wear a white shirt and blue shorts/skirt.
Monday Night Announcer
Do you have a voice made for radio? This important and very public role requires a very detailed understanding of how meets are run. Public speaking skills are a must. Training Available. Experience Required. Must wear a white shirt and blue shorts/skirt.
Table Chief
The Table Chief manages the table workers and sets up the Table. All Table Jobs are very important as it brings order and cohesiveness to the competition. Training Available. Experienced Required. Must wear a white shirt and blue shorts/skirt.
Starter
The Starter is the only official who is in direct contact with the swimmers in such a manner that his/her actions can clearly affect the swimmer's performance. Accordingly, this is a position that cannot be taken casually. It must be constantly practiced and, whenever possible, improved. Training Available. Experience Required. Must wear a white shirt and blue shorts/skirt.
Referee
The Referee's principal function is to ensure that the meet is properly conducted, the rules are properly enforced, and, to the maximum extent possible, that the swimmers have uniformly fair competitive conditions. Training Available. Experience Required. Must wear a white shirt and blue shorts/skirt.
Stroke & Turn Judges
To be a stroke and turn judge you must know the rules and apply them fairly and consistently. Confidence can only be attained by studying the rules, attending training sessions and working regularly at meets. Training Available. Experience Required. Must wear a white shirt and blue shorts/skirt.